10. Hold Initial Organizing Committee Meeting

The first of a series of meetings should be the initial organizing committee meeting. All individuals who will be involved in any part of the forum preparations should attend this meeting. The purpose of the meeting is to:

  • Define the scope and objectives of the forum
  • Formulate forum proceedings
  • Set agenda and schedule
  • Confirm speaker selection
  • Distinguish which committee member(s) will contact each speaker
  • Set guidelines and time table

The organizing committee should determine at this stage what role each will play. They should also determine speaker presentation format. This is probably the most important meeting before the forum. It will set the foundation for future goals that will shape the outcome of the forum.

Lessons Learned:

  • Assign specific task to each member
  • Set definitive time table for completion of assigned task