04. Selecting an Organizing Committee

The groups of individuals who are selected to help organize a forum play a key role and should posses similar qualities as the chairman but perhaps not as explicit. The number of members in the organizing committee can vary but should be between five to seven members. Too large of a group can cause delays due to the number of varying opinions. Their main responsibilities should be to:

  • Help select speakers
  • Determine forum proceedings
  • Promote forum to industry
  • And finally, help chairman and moderators identify challenges and gaps at the completion of the forum.

The members of the organizing committee should represent the interest of their individual companies. However, their ultimate goal should be to focus on industry as a whole. One of the lessons learned with organizing committee members involves their backgrounds. A group of multi-disciplinary members will better represent industry than a group of members with similar interest. A multi-disciplinary organizing committee will undoubtedly generate a greater interest throughout industry thus increasing the interest and attendance of the forum.

Lessons Learned:

  • The number of members in the organizing committee should carefully be evaluated
  • Members of the organizing committee should have specific tasks
  • Members of the organizing committee should represent their respect companies but must concentrate their ideas on the entire industry
  • The backgrounds of each organizing committee member should be diverse in order to represent as much as industry as possible.